Privacy Statement

of Euroforum Deutschland GmbH, Toulouser Allee 27, 40211 Düsseldorf Managing Director: Annemarie Brems

A. General information on how Euroforum Deutschland GmbH handles personally identifiable data and on user rights

I. Purpose of the privacy statement

Personally identifiable data are disclosed almost every time you contact our company. Personally identifiable data represent information with the help of which it is possible to identify a person - in other words, data that can be traced back to a specific individual. These data typically include the name, the e-mail address or the telephone number. In addition, however, purely technical data that can be assigned to a specific person are also to be considered personally identifiable data. The input of your personally identifiable data on this website is stipulated neither by law nor by contract. You are not under any obligation to provide personally identifiable data on this website unless we draw your attention to this obligation in this Privacy Statement in individual cases. For example, it is necessary to process your personally identifiable to make use of all the functions of this website and to execute an order.

This data protection information is therefore intended to inform you about the type, scope and purpose of the collection and use of personally identifiable data on the following webpages (hereinafter referred to as "website") by Euroforum Deutschland GmbH (hereinafter referred to as "we" or "us").

Websites / Offerings (including Subdomains):

www.euroforum.de
www.smi-seminare.de
www.CTI.euroforum.de
veranstaltungen.handelsblatt.com
wiwo.konferenz.de
www.konferenz.de
www.transmission-symposium.com
www.inform-you.de
www.automotive-allstars.com
www.immohealthcare.com
www.bestefabrik-konferenz.de

We are responsible for processing your personally identifiable data on this website unless this Privacy Statement stipulates otherwise.

The contact details of the entity responsible for data processing are as follows:


Euroforum Deutschland GmbH
Toulouser Allee 27
40211 Düsseldorf
E-Mail: datenschutz@euroforum.com

The contact details of our Data Protection Officer are as follows:

Name: DMC Datenschutz Management & Consulting GmbH & Co. KG
E-mail address: datenschutz@euroforum.com
Address: Zur Mühle 2-4, D-50226 Frechen

II.  Data processing procedures

Personally identifiable data are processed on this website within the context of the following procedures:

Section B of this Privacy Statement contains detailed information on the various processing routines on this website.

III. Your rights

On request, you have the right to receive information on the personally identifiable data we have stored about you free of charge (we are permitted to charge a fee from the second information request within a period of 12 months). You also have the right to the correction of incorrect data, the right to demand the restriction of the processing of excessive quantities of data, and the right to the deletion of unlawfully processed personally identifiable data or personally identifiable data that have been stored for too long (insofar as not stipulated otherwise in line with statutory retention obligations or for other reasons outlined in Art. 17 Para. 3 GDPR). In addition, you have the right to the transmission of all data provided to us by you in a commonly used file format (right to data portability).

Where you also have a right to object to processing within the context of individual procedures, we make reference to this right in the description of the various procedures in Section B.

Any consent you have given us can be revoked at any time with effect for the future.
In order to exercise these rights, it is sufficient to send an e-mail to datenschutz@euroforum.com.

In addition, you also have the right to file a complaint with a data protection supervisory authority.

IV. General notes on cookies

This website uses cookies.

Cookies are small text files that are stored by the browser in question when you call up our website on your user device. This allows you to "identify" individual services on a website and to "remember" the settings you made. This not only enhances the user-friendliness of websites, thereby benefiting users (e.g. storage of login data) but cookies also serve to record statistical data on website use so that the obtained data can be used for analytical and advertising purposes.

Some cookies are automatically deleted from your user device as soon as you leave our website again (so-called session cookies). Other cookies are stored for a certain period of time but not for longer than two years (persistent cookies). In addition, we also use so-called third-party cookies that are managed by third parties so that they can offer certain services.

You can influence the use of cookies. Most browsers have an option for limiting or completely preventing the storage of cookies. Users are also made aware, however, that restricting or deleting cookies can impair website use and in particular user convenience when visiting websites.

You can find more details on the cookies we use in Section B.

B. Processing procedures

I. Handling of the contract (event, order, subscription)

1.  Your data

When you sign up for a subscription, order products via our websites or register for an event, we access the data stored in your customer account (see no. 1 above). If you do not want to create a customer account, it may under certain circumstances nevertheless be possible to place orders. In such cases, we then require the following data for each concluded contract in order to implement the contract: form of address, first name, last name, e-mail address, company,  billing address (street, number, postcode, town, country), delivery address (street, number, postcode, town, country), details of payment mode. Providing your telephone number, Faxnumber, your position and year of birth is optional.

2. Recipients of the data

Your profile data are processed by the competent offices of Handelsblatt GmbH for the purpose of handling your contract. We also pass on these data to the following recipients:

       Companies in the HANDELSBLATT MEDIA GROUP

You can find the companies of the HANDELSBLATT MEDIA GROUP that receive your data here  https://www.handelsblattgroup.com/portfolio/

2.2 Service partners

Service partners of Euroforum Deutschland GmbH who we commission to handle contracts and manage the contracts for our offerings, such as:

We have contractually agreed with these service providers that they may only use your data in the context of handling orders for us and for our services. Any other use - including the making of contact with you by one of these service providers - is only admissible with your prior consent.

2.3  Law enforcement authorities

Law enforcement authorities, public agencies (e.g. financial authorities, social insurance providers), supervisory authorities or third parties authorised to receive data:

2.4 Change of ownership

In the event of a merger with another company, we pass on your data to the company in question.

We only transmit data to entities outside the European Union (third country) without your consent if this is necessary in line with the contract in question, in order to meet legal obligations or to protect our legitimate interests. Moreover, data transmission to a third country is subject to corresponding adequacy decisions of the EU Commission on the level of data protection or the presence of corresponding, suitable and adequate guarantees. You can request more detailed information from our Data Protection Officer (datenschutz@euroforum.com).

3. Legal basis

Your profile data and the data collected for handling of the contract are processed on the basis of Art. 6 Para. 1 b GDPR. This "permission to use" allows the processing of personally identifiable data for the purpose of fulfilling a contract.

4. Duration of data storage

The personally identifiable data stored in your profile are deleted when you or we delete the customer account. Data on earlier orders are only deleted after 10 years in line with the retention period under commercial and tax law.

4.1  Event

After a period of 18 months following staging of the event for the processing of any subsequent claims

4.2 Subscription

After a period of 18 months following expiry of a subscription for the processing of any subsequent claims

4.3  Orders for products

After you have received the products and the warranty period has expired. This period has a duration of two years and begins with delivery of the product in question

For the remainder, we are legally obliged to keep transaction-related data for ten years for tax reasons.

II.  Profiling and scoring

1.  Your data

We process your data from your profile together with data we have obtained based on browser sessions or from other sources in order to create new services in which you might be interested as well as to analyse and assess our own services ("profiling"). Moreover, in individual cases we use data to which we have access (e.g. from credit agencies) to calculate the probability of a client meeting his payment obligations ("scoring"). Scoring makes use of data on such factors as employment relationships, occupation, employer experiences from past business relationships or credit information. Scoring is based on generally accepted mathematical/statistical calculation methods. The calculated figures help us to manage risk and reach decisions on the conclusion of contracts.

2.  Recipients of the data

The recipient groups listed in no. 1.2 receive your data within the context of processing.

3. Legal basis

The legal basis for the processing of these data is Art. 6 Para. 1 f GDPR. This "permission to use" allows the processing of personally identifiable data in the context of the "legitimate interest" of the responsible entity, insofar as this interest is not outweighed by your basic rights, basic freedoms or interests. Our legitimate interest consists in improving our services as well as in risk management and risk precaution. You can object to this processing of your data at any time for reasons arising from your particular situation indicating that data processing is inappropriate. In such cases, it is sufficient to send an e-mail to the Data Protection Officer (datenschutz@euroforum.com).

4. Duration of data storage

We delete your data i fit is no longer required for the handling of the contract (scoring) or for the improvement of our performance; in the latter case, however, these data are always deleted when your customer account is deleted - or, in the case of pseudonymous data, in line with the provisions outlined in VIII. 4.

III.  Newsletter

1. Your data

We use the data transmitted by you in line with no. I and your entered e-mail address in order to send you the newsletters you have selected. This is subject to your consent, which we request once again via a confirmation e-mail. You can cancel your subscription to newsletters free of charge by using the cancellation link in any newsletter.

2. Recipients of the data

For the purpose of handling the contract, we pass on your data to the recipient groups listed in no. I.2.

3. Legal basis

This data processing is based on the consent you gave when you registered for the newsletter. Pursuant to Art. 6 Para. 1 a GDPR, data processing is permitted if you have given your consent to data processing for one or more specific purposes. In the context of ordering the newsletter, you submitted a declaration of consent, in which you confirmed that you would like to receive the selected newsletter.You can cancel the newsletter at any time free of charge. For this purpose, you simply use the cancellation link in the newsletter in question or send us an e-mail at info@euroforum.com.

4. Duration of data storage

The personally identifiable data stored in the context of your registration for the newsletter are deleted when you have successfully cancelled receipt of the newsletter. If you remain our customer - via a subscription, for example - we retain your customer data within the context of nos. I. and III. above.

IV. Making of contact

1. Your data

When you make contact with us (via e-mail, for example, or using the contact form), the details you provide are processed in order to handle your enquiry as well as to handle any follow-up queries.

2. Recipients of the data

The data in the contact form or data you have transmitted in your e-mail enquiries are only processed within Euroforum Deutschland GmbH.

3. Legal basis

The legal basis for the processing of the details you provide when making contact with us is Art. 6 Para. 1 in conjunction with f. GDPR. This "permission to use" allows the processing of personally identifiable data in the context of the "legitimate interest" of the responsible entity, insofar as this interest is not outweighed by your basic rights, basic freedoms or interests. Our legitimate interest consists in handling the contact you have made with us. You can object to this processing of your data at any time for reasons arising from your particular situation indicating that data processing is inappropriate. In such cases, it is sufficient to send an e-mail to the Data Protection Officer (datenschutz@euroforum.com).

4.  Duration of data storage

The personally identifiable data stored within the context of your contact with us are deleted if the matter connected to this contact has been fully clarified and if it is no longer to be expected that this specific contact event will once again become relevant at any time in the future.

V. Server logfiles

1. Your data

Every time you access this website, we automatically collect various technical data that are personally identifiable data.

These data are the following:

IP addresses are assigned to every device (e.g. smartphone, tablet, PC) connected to the Internet. Which IP address this is depends on the Internet connection via which your device is connected to the Internet at the time in question. It may be an IP address that your Internet provider has assigned to you - when you are connected to the Internet at home via your W-LAN, for example.. It may, however, also be an IP address assigned by your mobile phone provider or the IP address of a provider of a public or private W-LAN or other Internet access point. In its currently most common form (IPv4), the IP address consists of four number blocks. As a private user, you will generally not always have the same IP address, as the address is only assigned to you temporarily by your provider (so-called "dynamic IP address"). In principle, unique assignment of user data is easier with a permanently assigned IP address (so-called "static IP address"). Other than for the purpose of tracing unlawful access to our Internet offerings, we do not use these data as personally identifiable data but only on an anonymised basis in order to determine which of our websites is favoured, how many visits take place each day and so on.

Our website already supports the new IPv6 addresses. If you already have an IPv6 address, you should also be aware of the following: the IPv6 address consists of eight blocks of four. The first four blocks - as with the entire IPv4 address - are typically assigned dynamically in the case of private users. The last four blocks of an IPv6 address (so-called "interface identifier"), however, are determined by the user device that you use for browsing on the website. Unless there are different settings in your operating system, the so-called MAC address is used for this purpose. The MAC address is a kind of serial number assigned once worldwide for each IP-capable device. We therefore do not store the last four blocks of your IPv6 address. We generally recommend that you activate the so-called "Privacy Extensions" on your user device to ensure better anonymisation of the last four blocks of your IPv6 address. Most common operating systems have a "Privacy Extensions" function, but in some cases this function is not factory preset.

These data are not merged with other personally identifiable data that you actively enter on our website - in your profile, for example. We collect server logfiles in order to manage the website and so that we can identify and prevent unauthorised access.

2.  Recipients of the data

Server logfiles are passed on to the following recipients:

2.1 Companies in the HANDELSBLATT MEDIA GROUP

You can find the companies of the HANDELSBLATT MEDIA GROUP that receive your data here: https://www.handelsblattgroup.com/portfolio/

2.2  Service partners of Euroforum Deutschland GmbH

We have contractually agreed with these service providers that they may only use your data in the context of handling orders for us and for our services. Any other use - including the making of contact with you by one of these service providers - is only admissible with your prior consent.

3. Legal basis

The legal basis for the processing of the personally identifiable data in logfiles is Art. 6 Para. 1 f GDPR. This "permission to use" allows the processing of personally identifiable data in the context of the "legitimate interest" of the responsible entity, insofar as this interest is not outweighed by your basic rights, basic freedoms or interests. Our legitimate interest consists in easier administration and improving our services as well as the possibility of identifying and tracing hacking. You can object to this processing of your data at any time for reasons arising from your particular situation indicating that data processing is inappropriate. In such cases, it is sufficient to send an e-mail to the Data Protection Officer.

4.  Duration of data storage

The server logfiles containing the aforementioned data are automatically deleted after 30 days at the latest. We reserve the right to store the server logfiles for a longer period if there are facts that support the assumption that there has been inadmissible access (such as a hacking attempt or a so-called DDOS attack).

 

VI. Cookies

1.  Your data

We use cookies on our websites to enhance performance and user-friendliness (see Section A. IV. "General notes on cookies" for more details). Below is an overview of the cookies we use and the websites on which we use them. We also have a page you can visit for more detailed information on the opt-on options.

 

Plug-ins of the social network Facebook, 1601 South California Avenue, Palo Alto, CA 94304, USA, are sometimes integrated in our website. You can recognise the "Facebook" plug-ins by the Facebook logo or the "Like" button” on our website. When you visit a page with this kind of plug-in on our website, your Internet browser establishes a direct connection with the servers of Facebook Inc. During this process, the content of the plug-in is transmitted to your Internet browser, which integrates it in the displayed page. The information that you have visited this website is transmitted to Facebook Inc. If you are logged into your personal Facebook user account when you visit the page in question, Facebook Inc. assigns the website visit to your user account. If you use the plug-in - by clicking on the "Like" button, for example - this information is direct transmitted to Facebook Inc. and stored by Facebook. If you want to prevent this data transmission, you must log out of your Facebook user account before visiting our website. Active use of the plug-in is subject to the data protection terms and terms of use of Facebook Inc. You can find information on the collection, storage and use of your data by Facebook Inc. in the Facebook privacy guidelines and the guidelines on the private sphere.

With Twitter and the re-tweet functions, we use plug-ins of twitter.com, a service of Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. If you use the re-tweet functions, third parties gain information regarding the pages you have visited and this information is linked to your Twitter account . You can find more details on how Twitter Inc. handles your data, on your rights and on the setting options to protect your personal data in the Twitter privacy statement.
browser (e.g. Safari, Chrome etc.); language settings: time zone; and network status (search as WLAN). Your identity always remains protected.

You can of course object to the exchange of data using the corresponding link for the digital Handelsblatt offering in question (see list of offerings). Please note that this may result in some restrictions on our products, as we are then no longer able to offer you all the elements of the respective service. We have agreed with the named service providers that your data may only be used within the context of handling orders for us and for the services we provide. Any other use - including contact with you by one of these service providers - is only permitted with your prior consent.

2.  Legal basis

We base our processing of personally identifiable using the specified cookies on Art. 6 Para. 1 f GDPR. This "permission to use" allows the processing of personally identifiable data in the context of the "legitimate interest" of the responsible entity, insofar as this interest is not outweighed by your basic rights, basic freedoms or interests. Our legitimate interest consists in analysing the use of our websites, improving our services, increasing user-friendliness and optimising the marketing options for the advertising spaces on our websites. You can find more details in no. VIII. 3. You can object to this processing of your data at any time for reasons arising from your particular situation indicating that data processing is inappropriate. In such cases, it is sufficient to send an e-mail to the Data Protection Officer (datenschutz@ euroforum.com).

3. Duration of data storage

The reference to a specific person is directly cancelled by the partial deletion of the IP addresses, with the result that only statistical data are permanently stored.

If you have any questions, please contact the entity responsible for data processing named in Section A.

Düsseldorf, May 2018